AI receptionist for contractors

You're on a ladder or behind a saw. It answers the estimate request, asks the questions you would ask, and books the walk-through for when you're free.

Or book a demo

After hours, a homeowner wants a repaint quote and only has Saturday. Listen to the walk-through get booked.

The calls a contractor loses while working

An AI receptionist for contractors answers calls while you are on site, asks about the job (type of work, address, size, timeline, budget if you want it), books an estimate walk-through into your calendar and sends you a summary, so you only call back the jobs worth bidding. With Allo it costs one $32 seat a month.

New estimate requests

Kitchen, roof, deck, repaint: it collects the scope, the address and the timeline, then books the walk-through in a slot you keep for estimates.

Jobs you don't take

Tell it what you don't do (commercial, under $1,000, outside your county) and it says so politely, instead of you driving out to find out.

Clients mid-project

A client asking when the tile arrives is recognised and handed to whoever runs that job, with the last call's notes open.

What to tell your AI receptionist, for a contractor

The questions you ask on every first call, written down once. The receptionist asks them for you.

Answers: Every call, 24/7, or only the ones your team misses
Books into: Google Calendar, Outlook, Cal.com or Calendly
Hands off to: The project lead for active jobs, the owner for jobs over your threshold
After each call: Recording, transcript and summary in Allo
Costs: One Business seat, $32/mo billed yearly, no per-minute fees

Lucy

AI receptionist · Northgate Services

Answering calls 24/7

Greeting

Thanks for calling Northgate Services. The crew is on site, but I can help. What are you planning?

What it knows

We do interior and exterior painting, decks and small remodels. No roofing, no commercial work.
Estimates are free. Walk-throughs take about 30 minutes.
We work within 20 miles of downtown. Licensed and insured.

Books when

A new job in our area: ask the type of work, rough size and when they want it done, then book a walk-through.
Walk-throughs on weekday evenings or Saturday mornings only.

Hands off when

A current client about their project: transfer to the project lead.
Damage on a finished job: transfer to the owner.

Never

Never give a price or a range over the phone. Every quote comes after the walk-through.
Never commit to a start date.

An example, with a fictional business. Yours is written in plain words, in a few minutes.

What else it does for a contractor

Around the receptionist, the AI features that keep a small crew's phone under control.

Consultation · Daniel ParkThu, 3:30 PM

Booked during the call

Books walk-throughs

In the windows you keep for estimates, never on a work day.

Call summary

NeedNew kitchen, 12 cabinets

Next step

Send the quote Friday

Scope in a summary

Address, work type and timeline, read in ten seconds.

Follow-up email

To Lea MartinYour quote for 6 seats

Send

Drafted by AI

Follow-up drafted

The estimate confirmation is written when the call ends.

Maya · Do you take returns after a month?You · …sure, our refund policy covers the first 30 days.

4:12

refund policy

Records the call

Replay what the client asked for before you bid.

AI receptionist for contractors: questions

Something else? Read how the AI receptionist works or book a demo.

Yes. You list the questions you ask on a first call (type of work, address, size, timeline, budget) and what you don't take. It asks them, turns away the jobs outside your rules politely, and books a walk-through for the rest, so your summary tells you which callbacks are worth it.

Only if you tell it to. Most contractors tell it never to quote and to book a walk-through instead, and it will stick to that.

Yes. The receptionist is the same; what changes is what you write in its instructions: the work you do, your area, when you do estimates and who handles active jobs.

The AI receptionist takes one Business seat: $32 a month billed yearly, or $45 month to month. That is the whole bill for it, with no per-minute meter, so a busy week costs the same as a quiet one. Every plan starts with a 3-day free trial. A human answering service typically charges $1,000 or more a month. Compare AI receptionists.

Yes. You can port your number to Allo and keep it, or keep it where it is and forward calls to your Allo line, for example only when nobody picks up or after hours. Callers dial the number they already know.

Minutes. You write its instructions in plain words, point it at your website so it learns your services and hours, connect your calendar and choose who it hands calls to. You can also set it up from Claude or ChatGPT with the Allo MCP, just by asking.